PAIA

Atterbury Motors (Pty) Ltd

Registration No. 2017/326407/07

SECTION 51 MANUAL compiled in terms of section 51 of The Promotion of Access to Information Act, No. 2 of 2000 (the “Act”).

Atterbury Motors is a Used vehicle Dealership, specializing in all makes & models. We sell to the public, inclusive of Private individuals, Companies & Trusts.

The following contact details can be used to obtain information in terms of the Act and/or this manual:

Owner / CEO:
Mrs Louisa Johanna Schubert

Postal Address:
Postnet suite 580
Private bag x18
Lynnwood Ridge
Pretoria 0040 

Street Address:
520 Fred Nicholson Street
Wonderboom south
0084

Telephone number:
012 329 8843

Fax number:
012 329 2339

Email address:
lurika@atterburymotors.co.za

The Act grants a requester access to records of a private body, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.

Requests in terms of the Act shall be made in accordance with the prescribed procedures, at the rates provided. The forms and tariff are dealt with in paragraphs 6 and 7 of the Act.

Requesters are referred to the Guide in terms of Section 10 of the Act which has been compiled by the South African Human Rights Commission (the “Commission”), which will contain information for the purposes of exercising Constitutional Rights. The Guide is available from the Commission.

The contact details of the Commission are as follows:

Postal Address:
Private Bag 2700, Houghton, 2041

Telephone number:

+27 11 877 3600

Fax Number:

+27 11 403 0625

Website:

www.sahrc.org.za

The following legislation is applicable to Atterbury Motors and information is accordingly available in accordance with such legislation:

  • Basic Conditions of Employment Act No. 75 of 1997
  • Broad Based Black Economic Empowerment Act No. 53 of 2003
  • Close Corporations Act No. 69 of 1984
  • Companies Act No. 71 of 2008
  • Compensation for Occupational Injuries and Health Diseases Act No. 130 of 1993
  • Consumer Protection Act No. 68 of 2008
  • Secondhand goods Act No 6 of 2009
  • Copyright Act No. 98 of 1978
  • Electronic Communications and Transmissions Act No. 25 of 2002
  • Employment Equity Act No. 55 of 1998
  • Financial Advisory and Intermediary Services Act No. 37 of 2002
  • Financial Intelligence Centre Act No.38 of 2001
  • Income Tax Act No. 58 of 1962
  • Insolvency Act No. 24 of 1936
  • Labour Relations Act No. 66 of 1995
  • National Credit Act No. 34 of 2005
  • Occupational Health and Safety Act No. 85 of 1993
  • Pension Funds Act No. 24 of 1956
  • Promotion of Access to Information Act No. 2 of 2000
  • Short Term Insurance Act No. 53 of 1998
  • Skills Development Levies Act No. 9 of 1999
  • Skills Development Act No. 97 of 1998
  • Trade Marks Act No. 194 of 1993
  • Unemployment Insurance Contributions Act No. 4 of 2002
  • Unemployment Insurance Act No. 63 of 2001
  • Value Added Tax Act no 89 of 1991

In order to facilitate a request for access to Atterbury Motors records, the subjects and

categories of records held by Atterbury Motors are listed below:

Companies Act Records              

  • Memorandum of incorporation
  • Minutes of Board of Directors Meetings
  • Records relating to the appointment of directors / auditors/ secretary/ public officer and other officers
  • Share Register and other statutory registers

Financial Records

  • Annual Financial Statements
  • Tax Returns
  • Accounting Records
  • Bank statements
  • Asset Register
  • Rental Agreements
  • Invoices

Income Tax and other Tax Records

  • PAYE records
  • Documents issued to employees for income tax purposes
  • Records of payments made to SARS on behalf of employees
  • VAT records
  • Regional Services Levies records
  • Skills Development Levies records
  • UIF records

Information Technology Records

  • Hardware and software licenses
  • Telephone lines, leased lines and data lines

Personnel Records

  • Workmen’s Compensation records
  • Employment contracts
  • Employment Equity Plan and reports
  • Medical Aid records
  • Pension Fund records
  • Disciplinary records
  • Salary records
  • SETA records
  • Company policies and procedures
  • Leave records
  • Training records

Client related Records

  • Records which contain information of Atterbury Motors clients, whether natural or juristic, that receive a service from Atterbury Motors , that have either been provided to Atterbury Motors by the client or generated by Atterbury Motors in respect of the client.

Legal Records

  • Various Legal Agreements including supplier agreements, lease agreements, service level agreements, and brand agreements.

A requester is not automatically entitled to the record in respect of which the request is made. Each request will be evaluated on its own merits.

In order to process a request, a requester should:

Use the prescribed form, which is available on the website of the South African Human Rights Commission at www.sahrc.org.za, entitled Form C (a copy of which is attached to this Manual for reference purposes).

Address the request to the CEO of Atterbury Motors

Provide sufficient details in the request to allow Atterbury Motors to identify:

  • The records requested;
  • The form of access required;
  • The postal address or fax number of the requester (which must be in the Republic of South Africa) and the manner and particulars in which the requester wishes to be informed of the decision, if the requester wishes to be informed in a manner in addition to written; and
  • The right which the requester is seeking to exercise or protect with an explanation of the reason the record is required to exercise or protect the right.

Where information is requested (other than for personal requests):

  • A requester is required to pay the prescribed fees (R50,00) before a request will be processed;
  • If the preparation of the record requested requires more than the prescribed hours (six), a deposit shall be paid (of not more than one third of the access fee which would be payable if the request were granted;
  • A requester may lodge an application with a court against the tender/payment of the request fee and/or deposit;
  • Records may be withheld until the fees have been

The fee structure is available on the website of the South African Human Rights Commission at www.sahrc.org.za . (A copy of the fee structure current at the time of preparation of this Manual is attached to the back of this Manual, but requesters of information are directed to access the latest fee structure on the aforementioned website.)

POPIA Consent

Here at Atterbury Motors, we treat your personal information with care and it is protected by firewalls. Your personal information will only be used for the intended purposes of:

• Facilitating the selling or purchasing of a motor vehicle, after you made an enquiry.
• Processing Vehicle Finance on your behalf if needed.
• Ensuring a safe transaction offering and quoting on the necessary Insurance products to limit your risk in doing so, in ex; a Mechanical Warranty, Comprehensive Insurance.
• Assisting you thoroughly after buying or selling a motor vehicle, should you need assistance after the sale.

Our small network of suppliers includes a limited nr of Financial Institutions, Motor Workshops and Insurance providers, assisting you and us to receive a fully transparent financial transaction and well prepared motor vehicle. Your information will only be shared as needed and only that part which is applicable, selectively, only where absolutely necessary for the above intent. If you are happy with this, please click “Accept” and “Continue”. If not, please email us directly for more guidance on where and how we may use your information. For your assurance, we do not participate in mass direct marketing campaigns, nor share information with parties not pertaining to the transaction.